Tenant management depends on clean records. Whether the property is managed by a developer, investor, broker or property manager, every tenancy should have a complete and searchable file.
Why this matters
A missing agreement, police verification or renewal record creates risk during disputes, society checks or handover. The file should show who occupied which unit, under what terms and for what period.
What to organize
- Tenant KYC, PAN or identity records as applicable
- Signed leave and license agreement and registration details
- Police verification acknowledgement where required
- Security deposit and rent payment records
- Renewal, extension, notice and termination documents
- Move-in and move-out inspection or handover records
A practical workflow
- Create the tenant profile before issuing the agreement.
- Link the tenant to the exact unit and license period.
- Track agreement status from draft to registered or completed.
- Set reminders for expiry, renewal and police-verification follow-ups.
- Close the file only after deposit settlement and handover records are stored.
How DigiProVault helps
DigiProVault connects tenants, units, agreements, tasks and documents. Property managers can see expiring licenses and missing tenant records without maintaining a separate spreadsheet.
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